What Is Remote Collaboration?

To be successful with my team remotely, I over-communicate and utilize digital tools, like Asana, to keep my team’s expectations visually available. Using this tool helps my team understand what is expected of them at all times and What does a Python Developer do when the most important items are due. It also encourages collaboration as multiple people work on a project. As remote teams improve their collaboration skills, the organization’s ability to adapt to changes is bettered as well.

What are the benefits of remote working?

  • Better work-life balance. A frequent complaint in today's world is the difficulty of striking a good work-life balance.
  • Higher productivity.
  • Timeliness.
  • Reduced absenteeism and decreased turnover.
  • Cost savings.
  • Flexibility.
  • Incentive to improve workplace technology.

As more teams get paired up down the line, everyone will have a chance to learn more about each other and strengthen overall team cohesiveness. Teammates can introduce themselves and get more comfortable or familiar with each other’s work styles, strengths, weaknesses, etc. These active sessions will disrupt the “normal” way of doing things to reinvigorate your team with fresh ideas. Encourage them to take the call while they’re outside on a walk, lifting light weights, climbing stairs, stretching, etc. This ensures your team can respond with thoughtful answers without delaying the project or slowing down others. One way to nip this problem in the bud is to list out all processes and procedures in clear, concise documentation, and to make it easily available for reference at any point in time.

Find an Overlapping Communication Window

HubSpot Meetings solves this issue, plus you can also create group meetings link to allow contacts to schedule time with more than one person in your organization. Asana also lets you view tasks in calendar mode, so you and your employees can keep your finger on the pulse of upcoming deadlines. It also sends reminders to your team when due dates are approaching, leveraging workflow automation to ensure deadlines are met and each task in your project is completed on time. Like Zoom, Google Meet allows you a wide variety of secure video conferencing options across devices , including one-on-one meetings, small group collaborations, and larger group video conferences . It replicates the face-to-face experience of collaborating in person, which can help keep your team connected while they’re remote working. Effective communication is a must if you want your employees to succeed—but it’s especially important when your employees are working remotely. Turi McKinley focuses on developing frog’s design research, participatory design and creative collaboration skills.

It’s time to think outside the box to enhance collaboration whether you’re dispersed or in the same room. 33% of employees cite fewer casual moments for spontaneous brainstorming. We can no longer gather around a whiteboard for impromptu brainstorming sessions or chat around the coffee machine. Every interaction is now scheduled on our calendars and we no longer have as many moments of serendipitous collaboration. They can also involve team members in decision-making processes to develop trust, increase transparency and align team behaviors.

Innovation and Effective Problem Solving

Despite the fact that is arguably the best project management in terms of features, there are some businesses that are too large to afford such prices. Monday.comis one of the top project management solutions currently on the market. Despite being newer than some legacy platforms, it has quickly become a favorite for those who work remotely due to its rich feature pool and overall versatility. Your team members may not be near each other, but their closeness can affect how well they collaborate together. So remote managers should use online team building activities to help virtual employees feel more connected and less isolated. Synchronous communication is the norm in the traditional business world, which forces employees to respond to messages as soon as they’re received. However, asynchronous communication allows employees to reply in a timely manner when it’s most convenient or productive for them to do so.

remote collaboration

Users attend pre-scheduled meetings or set up breakout “rooms” to join others while they work. Let’s take a look at the four best collaborative software tools for remote work productivity and culture. When it comes to remote collaboration, the Google Chrome-based software solution myViewBoard is a powerful tool to have at your disposal. The fact that it is web-based means that any device with Google Chrome is able to access the software no matter where they are. Because remote collaboration is such a commonality in today’s professional environment, there is an array of tools available to make facilitating remote collaboration easy.

Remote tools for file storage

First-rate tools are critical to plan, share and communicate as a functioning unit, and Slack has the power to bring them all together. You can fill it with related sub-projects or deliverables, checklists and ongoing dialogue.

  • To avoid this, the team members are advised to send in their queries on chat, and the corresponding team member can respond to it when they read it.
  • Chantyis a popular pick for those who want a team chat solution that’s both simple and intuitive.
  • But when you’re all working in different locations, it can be hard to know what your team is working on and for how long—which can cause productivity to take a nosedive.
  • You can’t just add a group of people to a Slack channel and expect them to gel.
  • Use the appropriate channels for communication and tell your teams to do the same.

It also fosters interactions with the use of whiteboards, shared documents, team games, & the ability to build customized spaces. Slack is without a doubt one of the most popular team collaboration & internal communication platforms available today. Lucidspark is a virtual whiteboard that helps you and your team collaborate to bring the best ideas to light. It comes packed with all of the sticky notes, freehand drawing tools, and infinite canvas space you need to capture that next big idea. Think of it like a sandbox where your team can bounce ideas around and innovate together in real time.

Benefits of Improving Your Business’s Remote Team Collaboration

While it might seem obvious, many teams don’t realize that a decline in casual collaboration has a profound impact on how we work, especially on our creativity and productivity. Since remote work is here to stay, teams need a long-term solution to this problem. How To Become a Mobile Developer Plus Skills Needed Visual collaboration is the key to maintaining creativity and productivity. Maintaining a sustainable, productive, and collaborative remote team requires mutual support. This is because remote work can sometimes result in feelings of isolation.

  • Every business has its own unique workflow that will benefit from the right project management system.
  • This is even more useful considering travel is still not as flexible as it once was.
  • Check out the Mattermost Onboarding handbook to learn more about how we bring new members of our fully remote team up to speed.
  • Slack is a must-have in your arsenal of remote work collaboration tools.
  • Shared word processing services, file-sharing hubs,video conferencing, and general project management interfaces are just a few examples of features that may be required from remote collaboration tools.
  • This way, managers can share relevant & valuable feedback with their team while focusing on the right topics.

For the team leader and the program manager, how you curate tools and direct the group to capture insights will have a big impact on the ease and speed of this work. Fleep is a web & mobile-based instant messaging app that allows teams to communicate & share files & information. It also has a lot of storage, integration options, & even a presence feature that showcases a team member’s activity. Pukkateam has a novel method of bringing remote teams closer together. It takes automated photos of employees’ faces throughout the day to help notify co-workers when team members are available.


Individual team members may spend money on transportation, parking, food, childcare and work clothing. Productivity is critical to an organization’s progress because it can result in increased efficiency and profit. Employees who work from home may spend less time commuting and have more time to focus on work. Getting legally binding digital signatures is no easy task, and without it, clients could run out on you after the work is completed. Fortunately, Better Proposals offers a robust and affordable solution for companies of all sizes. You can even use G Suite to set up company email addresses that end with your web domain. Chantyis a popular pick for those who want a team chat solution that’s both simple and intuitive.

  • Fostering an open and honest environment is just as important to remote work teams and their success.
  • We recently decided to host a webinar to share some of our experiences in working together even at a time of physical isolation.
  • One reason why Trello is so popular is that it’s free to use and doesn’t put non-paying users under strict limitations.
  • I need to be working with a team that I trust, but also to see what they’re working on and the quality of their work.

If you ended up using one of the tools on this list then be sure to share the piece with a friend or two and pay the help forward. If we’re talking about raw functionality in the context of remote collaboration then nothing beatsG Suite. Whether you’re using Docs, Sheets, or Forms, it will be significantly more convenient to collaborate with those on your team if G Suite is the center of operations. The free plan of Zoom is pretty forgiving of users who don’t want to upgrade — with the only main limitation being a 40-minute time limit on group meetings. One-on-one meetings have no such time limit though, regardless of which plan you’re on. The tools on the list are a compilation of tools that we use personally as well as some suggestions from our readers.

What are the main factors of successful remote collaboration?

After a long and liquid client dinner, an advertising executive opens an email from his boss reminding him to submit his expenses on time. Annoyed by this micromanagement, he immediately responds with his uncensored thoughts. Often, explaining something in detail over chat can make for a long-winded, Who Is a DevOps Engineer? A Complete Guide to the DevOps Engineer Role unwieldy text that’s as tiring to read as it is to write. A recorded video can turn a 10-minute long back-and-forth in chat into a quick 30-second tutorial. It’s rarely enough to just have a general topic that you want to discuss over 30 minutes and just wing it once the meeting starts.

remote collaboration

Through this Cloudways platform feature, adding team members is simple as adding email addresses of the team members and granting permission right from the platform. In work environments where teams contribute by being part of group brainstorming sessions, employees are more satisfied as they have more to learn from the existing mixed-skilled teams. It benefits their psychological well-being as they feel valued for their skills and understand that they are contributing to the bigger picture of the organization. For a variety of reasons, men tend to speak more than women in mixed gender settings, and women are more likely to be interrupted by people of any gender than men are.

Project management toolskeep everyone on the same page and you can track all the tasks and projects. It is important to mention that if your team is working with clients, you must select a tool that has a client-portal as well. Chat is Google Workspace’s tool for direct messaging that’s often used as an alternative to Slack or Teams’ chat functionality. It can’t sustain collaboration on its own either, but it provides chat rooms where teammates can discuss the working process and share content from Drive. With the shift to remote working, it is more urgent than ever for companies to adapt to collaboration tools to keep their teams on the same page at all times. Collaboration tools help teams to work together from anywhere in the world and to reach a common goal. Collaboration tools are the driving force behind a team’s productivity and efficiency.

remote collaboration

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